Add a calendar note

Once your calendar is set up, you can use it to manage more of your day-to-day operations.

Calendar notes allow you to add information directly to your calendar without creating a customer booking. They’re useful for keeping your team informed about what's happening around your scheduled activities.

Adding a note

From the calendar, select the + button in the bottom-right corner on desktop, or the + icon on mobile, and choose Add note.

Notes are internal and are only visible to team members who have access to the calendar. They are not shown to customers.

You can use notes to:

• Add important reminders for your team
• Block out availability
• Add one-off or repeating events
• Assign instructors or resources

For example, you could add a note for a team meeting, a maintenance period, an internal reminder or time when an instructor or resource is unavailable. 

Helpful tips:

• Adding information directly to the calendar gives your team a shared view of what's happening and helps avoid relying on separate messages or reminders

• If you don't want bookings to be made during a particular period, you can use a note to clearly mark that time as unavailable

  Customers won't see notes through your booking widget, so you can use them for internal information and reminders