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Hide an activity and share it with a direct link

Learn how to hide an activity from your widget while still letting customers book it through a direct link you share with them.

Sometimes you'll want an activity to be bookable without showing it to everyone. Hiding an activity from the public removes it from your widget, while customers you share its direct link with can still book it as normal.

This is handy for private sessions for a club, school or corporate group, and for new activities you're still setting up.

Hide an activity from the public

To hide an activity, go to Products -> Activities and find the activity.

  1. Select 'Edit'
  2. Open the Options tab
  3. In the Display section, turn on 'Hide from public'
  4. Click Save and exit

The activity will no longer appear on your widget. To show it again, follow the same steps and turn 'Hide from public' off.

Share the direct link

Once your activity is hidden, share its direct link with the customers you'd like to book.

  1. Go to Products -> Activities
  2. Find the activity in the Live tab
  3. Select 'Copy URL'
  4. Paste the link into your email, message or group chat

The link opens the activity on your own booking widget, so customers can choose a time and book in the usual way, and the booking comes straight to you.

Important: 'Copy URL' appears for activities in the Live tab. Activities without upcoming times move to the Dormant tab, so make sure your activity has times on your calendar before you copy the link.

Good to know

  • Hidden activities are only bookable through their direct link, so anyone with the link can book. For sessions limited to particular customers, take a look at members-only activities or approvals
  • If every activity in a category is hidden, that category won't show on your widget
  • 'Hide from marketplace' is a separate option in the same Display section, for activities you'd like to keep off eola Marketplace
  • Your team can still book customers onto a hidden activity using New booking in your Dashboard

Helpful tips:

  • Open the link in a private browser window to check it works before you send it
  • Add the session details to the activity description, as customers arriving from the link won't have browsed your other activities
  • Turn 'Hide from public' off when a new activity is ready, so it starts appearing for customers
  • If you'd like a hand, contact our team at help@eola.co and we'll be happy to help

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