Invite participants to a booking

When someone books for a group, each person going may need to sign your disclaimer and answer your questions. Inviting them means they complete their own details before they arrive, so check-in is quicker and you have everything you need.

See who still needs to be invited

Open the session from your calendar. You'll see how many disclaimers have been signed for the session, and each booking shows when people still need to be invited.

Invite a participant

1. Click the session in your calendar, then select 'Manage'
2. Find the booking and select 'Edit'. The booking shows how many people still have to be invited
3. Choose Adult or Child
4. Enter the person's name and email address, and their contact number if you have it
5. Select 'Invite party member'
6. Select 'Apply changes'

Changes won't take effect until you select 'Apply changes'. Once the person is invited, they can complete their own details, answer your questions and sign your disclaimer.

Good to know

• If someone on the booking already has a name but no email address, select 'Add email' next to their name on the session page
• To add an extra person to the booking, rather than invite someone already on it, use 'Add new attendee'. See Edit an activity booking
• If someone isn't going any more, you can remove them from the booking. See Edit an activity booking

Helpful tips:

• Remind organisers to invite their group as soon as they've booked
• Check the session the day before so there are no surprises at check-in

Related guides

• Edit an activity booking
• Turn on Invite via SMS
• Create a disclaimer