--- title: Change the number of spaces on a single session description: Learn how to reduce or increase the spaces on one session without changing the rest of your schedule or your activity's usual capacity. --- [Skip to content](https://help.eola.co/change-the-number-of-spaces-on-a-single-session#main-content) English Show submenu for translations ![eola](https://help.eola.co/hs-fs/hubfs/eola-logo-web.png?width=109&height=40&name=eola-logo-web.png) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](mailto:help@eola.co) [Contact us](mailto:help@eola.co) How can we help you? - There are no suggestions because the search field is empty. 1. [Help Centre](https://help.eola.co/?hsLang=en) 2. [Bookings & availability](https://help.eola.co/bookings-availability?hsLang=en) 3. [Your calendar](https://help.eola.co/bookings-availability?hsLang=en#your-calendar) # Change the number of spaces on a single session ## Learn how to reduce or increase the spaces on one session without changing the rest of your schedule or your activity's usual capacity. Sometimes one session needs fewer spaces than usual, for example when an instructor is short-staffed or some kit is out of action. Other times you'll want to squeeze one more person in. You can do both for a single session, without changing your activity's capacity or the rest of your schedule. Changing a resource's maximum under Toolset -\> Resources, or an activity's capacity, affects every session. For a one-off change, use one of the options below. **Reduce the spaces using your resources** If your activity uses resources, such as boats, boards or instructors, you can hold back part of a resource for that session with a calendar note. 1. Go to Calendar and select the day 2. Double-click the calendar, or click Add note in the bottom-right corner 3. Name the note and set a time that covers the whole session 4. Click More Options 5. Select the resource and the number you want to hold back 6. Click Save note Customers can't book the resources on the note during that time, so the session shows fewer spaces online. **Reduce the spaces by booking them to yourself** This works whether or not your activity uses resources. Click the session in your calendar, select 'Add booking' and book the spaces you want to hold back using your outlet's own details. Set the price to £0 under 'Customise the price' and choose 'Pay in person'. If you need the spaces again later, cancel this booking and they'll go back on sale. **Add someone to a full session** You can take a booking over capacity yourself. Click the session in your calendar, select 'Add booking' and add the extra person. To add them to an existing booking instead, click the session, select 'Manage', then 'Edit' next to the booking and 'Add participants'. Sessions over capacity are highlighted in red on your calendar. **Good to know** - A resource linked to several activities is one shared pool. If another activity at the same or an overlapping time is using it, a session can show as full even though it has spaces - Minimum notice can close online booking before a session starts. You can check this under Products -\> Activities -\> Edit -\> Options - To stop all further bookings on a session, click it and select 'Disable further bookings' **Helpful tips:** - Give your calendar note a clear name, such as 'Two boats in for repair', so your team knows why spaces are reduced - Use the same name for any placeholder bookings so they're easy to spot and cancel later - If you'd like help setting up resources to manage capacity, contact our team at [**help@eola.co**](mailto:help@eola.co) **Related guides** - [Manage your resources](https://help.eola.co/manage-your-resources?hsLang=en) - [Block resources](https://help.eola.co/blocking-resources-for-rentals?hsLang=en) - [Edit an activity booking](https://help.eola.co/edit-an-activity-booking?hsLang=en) - [Getting started](https://help.eola.co/getting-started?hsLang=en) - [Activities & products](https://help.eola.co/activities-products?hsLang=en#main-content) - [Activities](https://help.eola.co/activities-products?hsLang=en#activities) - [Access & approvals](https://help.eola.co/activities-products?hsLang=en#access-approvals) - [Pricing & extras](https://help.eola.co/activities-products?hsLang=en#pricing-extras) - [Rentals](https://help.eola.co/activities-products?hsLang=en#rentals) - [Accommodation](https://help.eola.co/activities-products?hsLang=en#accommodation) - [Store items](https://help.eola.co/activities-products?hsLang=en#store-items) - [Resources](https://help.eola.co/activities-products?hsLang=en#resources) - [Bookings & availability](https://help.eola.co/bookings-availability?hsLang=en#main-content) - [Your calendar](https://help.eola.co/bookings-availability?hsLang=en#your-calendar) - [Manage bookings](https://help.eola.co/bookings-availability?hsLang=en#manage-bookings) - [Check-in](https://help.eola.co/bookings-availability?hsLang=en#check-in) - [Payments & payouts](https://help.eola.co/payments-payouts?hsLang=en#main-content) - [Card readers](https://help.eola.co/payments-payouts?hsLang=en#card-readers) - [Invoices](https://help.eola.co/payments-payouts?hsLang=en#invoices) - [Payouts & fees](https://help.eola.co/payments-payouts?hsLang=en#payouts-fees) - [Memberships](https://help.eola.co/memberships?hsLang=en#main-content) - [Set up memberships](https://help.eola.co/memberships?hsLang=en#set-up-memberships) - [Manage your members](https://help.eola.co/memberships?hsLang=en#manage-your-members) - [Vouchers, passes & discount codes](https://help.eola.co/vouchers-passes-discount-codes?hsLang=en#main-content) - [Credit vouchers](https://help.eola.co/vouchers-passes-discount-codes?hsLang=en#credit-vouchers) - [Activity vouchers](https://help.eola.co/vouchers-passes-discount-codes?hsLang=en#activity-vouchers) - [Class passes](https://help.eola.co/vouchers-passes-discount-codes?hsLang=en#class-passes) - [Discount codes](https://help.eola.co/vouchers-passes-discount-codes?hsLang=en#discount-codes) - [Your widget](https://help.eola.co/your-widget?hsLang=en) - [Marketing](https://help.eola.co/marketing?hsLang=en) - [eola Marketplace](https://help.eola.co/eola-marketplace?hsLang=en) - [Reporting](https://help.eola.co/reporting?hsLang=en#main-content) - [Using your reports](https://help.eola.co/reporting?hsLang=en#using-your-reports) - [Payouts & sales](https://help.eola.co/reporting?hsLang=en#payouts-sales) - [Bookings & customers](https://help.eola.co/reporting?hsLang=en#bookings-customers) - [Memberships](https://help.eola.co/reporting?hsLang=en#memberships) - [Integrations](https://help.eola.co/integrations?hsLang=en) - [Your customers](https://help.eola.co/your-customers?hsLang=en#main-content) - [Customer accounts](https://help.eola.co/your-customers?hsLang=en#customer-accounts) - [Customer emails & participants](https://help.eola.co/your-customers?hsLang=en#customer-emails-participants) - [Account & settings](https://help.eola.co/account-settings?hsLang=en#main-content) - [Team & permissions](https://help.eola.co/account-settings?hsLang=en#team-permissions) - [Your policies](https://help.eola.co/account-settings?hsLang=en#your-policies) - [Leaving eola](https://help.eola.co/account-settings?hsLang=en#leaving-eola) - [Troubleshooting](https://help.eola.co/troubleshooting?hsLang=en#main-content) - [I am having a problem](https://help.eola.co/troubleshooting?hsLang=en#i-am-having-a-problem) - [A customer is having a problem](https://help.eola.co/troubleshooting?hsLang=en#a-customer-is-having-a-problem) [![eola](https://help.eola.co/hs-fs/hubfs/eola-logo-web-1.png?width=87&height=32&name=eola-logo-web-1.png "eola")](https://help.eola.co/?hsLang=en) [mailto:help@eola.co](mailto:help@eola.co) Copyright © 2026, eola