Block resources

Sometimes you need to take equipment or other resources out of use for a while. It might be damaged or being serviced, you might need to set kit aside for a large booking, or you might not have the capacity to offer rentals for a particular period. 

You can use a calendar note to quickly block out resources for a specific period. Once assigned to the note, those resources won't be available for customers to book during that time, both for rentals and activities.

Block resources on your calendar

1. Go to Calendar and select the relevant day
2. Double-click on the calendar, or click Add note in the bottom-right corner
3. Give the note a name and set the date and time. Make sure the note covers the whole time you need the resources to be unavailable, including the full length of any activities or rentals affected
4. Click More Options
5. From the dropdown menu, select the resource you want to block and choose how many of that resource you want to assign to the note. Select all available to stop further booking availability.
6. Repeat this for any additional resources you need to block
7. Click Save note

Your selected resources will now be unavailable during the time covered by the note.

Helpful tips:

• Give your note a clear name, such as 'Equipment repair' or 'No rentals today', so your team knows why the resources have been blocked
• If the change is permanent, for example you've sold some kit, update the resource's maximum number in Toolset -> Resources instead
• You don't have to block all of a resource. Assign only the number you need to take out of use, for example 2 of your 6 paddleboards 
• If you're blocking resources because of damaged or unsafe equipment, make sure your team is aware of the issue before the equipment becomes available again 

Related guides

• Create resources for your outlet
• Block calendar availability
• Manage your resources