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Assign an instructor to a session

Learn how to add an instructor to a session from your calendar, so your team can see who's running what.

Adding instructors to your sessions lets everyone on your team see who's running what, straight from the calendar. It also means you can filter your calendar by instructor to see each person's day.

Assign an instructor

  1. Go to your calendar and click the session
  2. Find the Instructors section on the session
  3. Choose the instructor from 'Select instructor'
  4. Select 'Add'

The instructor is now shown on the session. Repeat this to add more than one instructor.

Remove an instructor

  1. Go to your calendar and click the session
  2. Find the instructor in the Instructors section
  3. Remove them from the session

Good to know

  • Only members of your team appear in the list. To add someone, see Add a team member to your outlet
  • Each session is assigned separately, so for a full day's rota, go through each session in turn
  • Use the Instructors view to check you've got the right instructor ratios on your busiest sessions

Helpful tips:

  • Use the Instructors view on your calendar, or the instructor filter, to check each person's day at a glance
  • Assign instructors as soon as your rota is set, so your team can plan ahead

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